QVDMS (an add on module to the QDMS Project Document Control System) brings together the procurement and document control tasks associated with the management of vendor data. It allows: “Document Control” to process and distribute vendor data; “Purchasing” to expedite outstanding items; and “Engineering” to manage the review process – all using the same database.

QVDMS is one of the very few commercially developed systems designed specifically for the purpose of managing the receipt and review of Vendor Data on major engineering and construction projects.

By defining vendor data requirements in terms of requisitions, package and purchase orders, the expediting of vendor submissions is completely controlled, ensuring that submissions are monitored prior to the occurrence of any delays that may affect the design schedule.

On receipt, vendor submissions are effortlessly distributed for internal (and if required, external) review ensuring contractual obligations are met.

An extensive set of expediting tools enable management to quickly see:

• Submissions due in the next X days.
• Submissions received but not distributed.
• Submissions under review and within X days of return to vendor.
• Submissions reviewed and awaiting response to vendor.
• Responses to vendors overdue.

QVDMS reduces the risk of design delays caused by the in-effective management of vendor data.